Digitization of financial management of Slagelse Municipality's total plant project portfolio

Customer Succes Story
Slagelse Municipality previously used a standard module for reporting the expected consumption on the municipality's construction projects. This module did not support the work of the project managers because it was not flexible enough, so instead they each created their own spreadsheet to manage the projects. Due to requirements for central follow-up, the project managers therefore also made reports in the standard module.
The challenge

From Limitation to Digital Future

The municipality was looking for an alternative for managing the construction finances, which really supported the project managers in their work, which gave a better overview for project managers and managers, where data only had to be entered once and which supported a better data quality. At a series of workshops, the project managers and some key people specified the requirements for the system and then the municipality decided to enter into an agreement on the implementation of a solution based on Qbit's standard module.
Group of confident business people point to graphs and charts to analyze market data, balance sheet,
The solution

From Project Administration to Financial Reporting

The content of the construction portal was designed as follows:
Implementation

Fast rollout: three sprints from November to now! Or?

The project started Nov. 2022 and the plan was for the first courses to be held already at the beginning of February. Therefore, the project was divided into three development and implementation sprints, where sprint 1 included project administration and construction accounts, sprint 2 the reporting part and sprint 3 the financial reporting part.
Happy customer
From Excel chaos to Streamlined Digitization
The results

High data quality and transparency:

Slagelse Municipality's new tool for managing construction projects.
Slagelse Municipality today uses the construction portal as a comprehensive digital solution for managing the municipality's construction projects and is used by the responsible project managers, responsible managers and central finance.
Conclusion:

Digital Success in Slagelse Municipality: From Excel to Efficiency

Slagelse Municipality has carried out a digital transformation in its financial management of construction projects by switching from many individual excel sheets to a modern IT system. After intensive workshops, this has resulted in the possibility of a close follow-up of the construction projects and that the system has become a dialogue tool because transparency has been created in the management. As one customer put it: “Our work is now more transparent and efficient than ever before.

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